Job Description

Description

We're looking for a professional, proactive, energetic, highly organized executive assistant to play a key role in growing our team. Must have Real Estate Experience and have a license or be willing to get one.

You'll be responsible for assisting our high-level executive and providing support to our team members with administrative duties including but not limited to management of systems, organization and accountability, ancillary businesses, and basic marketing efforts. If you love the idea of stepping into a fast-paced, versatile role and working closely with leadership, we want to hear from you!

Responsibilities

•Oversee all aspects of the administration of the business
•Manage systems for sellers, buyers, client database management, lead generation tracking, lead follow-up, and all office administration
•Answering office phone and taking and responding to messages
•Scheduling appointments and showings follow-up
•Management and maintenance of CRM database - updating records and ensuring accuracy
•Manage client database marketing plan (smart plans, email, mailing campaigns)
•Generating monthly, quarterly, and annual reports as required
•Create and prepare buyer and seller consultation packets
•Coordinate preparation of flyers, invites, graphics, signage, and other marketing materials
•Track and manage to show feedback for listings
•Request reviews and referrals for the business from past clients
•Monitor and Track TMT and coaching email accounts
•Monitor and manage TMT and coaching calendars
•Assist with the coordination of team and client events (education and training, appreciation, conferences, etc.)

Qualifications

•A valid Real Estate License is required for this job
•Excellent communication skills, time management skills, interpersonal skills, and organizational skills
•Accustomed to working on strict deadlines and handling confidential information
•Familiar with Microsoft Office
•At least 2+ years of experience as an executive assistant, or experience performing supportive duties
•Must have graduated high school or received an equivalent certificate of completion

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